E-signature & Evidence Package

Legal, records staff and auditors track signing envelopes per signer, verify identity evidence and immutable hashes, and download the locked evidence package for any signed contract.

CON-03

Open signer portal view Provider adapters

Envelopes in flight

5 awaiting first signer

Completed this week

median 1.4 d to full signature

Expiring ≤ 72 h

reminders re-sent per policy

Callback exceptions

HMAC mismatch · poll reconcile active

Evidence packs locked

241

FY2026 · retention applied

Envelope register

Envelope	Contract / class	Provider · txn ID	Signers	Status	Expiry	Last event
ENV-GS-2026-00871 sequential · 2 signers	CN-2026-00305 Residential lease · PR-B-1108	GulfSign Pro `GS-TX-9F42-D7A1`	2 / 2 signed	Completed · locked	—	Callback validated 16 Jul 21:08
ENV-GS-2026-00884 sequential · 2 signers	CN-2026-00314 Residential lease · PR-A-902	GulfSign Pro `GS-TX-A203-11BC`	1 / 2 signed	Awaiting signer 2	29 Jul 2026	Reminder sent 17 Jul 08:00
ENV-GS-2026-00879 parallel · 3 signers	CN-2026-00309 Agency agreement · Noor Development Group	GulfSign Pro `GS-TX-77E0-52F9`	2 / 3 signed	Expiring in 62 h	19 Jul 2026	Viewed by signer 3 · 16 Jul 17:44
ENV-GS-2026-00875 sequential · 2 signers	CN-2026-00307 NDA · Prime Link Realty	GulfSign Pro `GS-TX-31CD-9A44`	0 / 2 signed	Declined by signer	—	Decline reason recorded 15 Jul 11:19
ENV-GS-2026-00868 sequential · 2 signers	CN-2026-00301 Residential lease · PR-A-1810	GulfSign Pro `GS-TX-0B7E-C6D0`	1 / 2 signed	Expired	14 Jul 2026	New envelope requires re-release
ENV-GS-2026-00866 sequential · 2 signers	CN-2026-00298 Sale & purchase · PR-B-3204	GulfSign Pro `GS-TX-5541-EE02`	2 / 2 signed	Callback exception	—	HMAC mismatch · poll reconcile 17 Jul 09:15
ENV-UP-2026-00212 single signer	CN-2026-00296 Employment offer · HR restricted	UAE PASS Signing `UP-TX-88D1-73AA`	1 / 1 signed	Completed · locked	—	Evidence pack archived 13 Jul 16:02
ENV-GS-2026-00860 sequential · 2 signers	CN-2026-00290 Residential lease · PR-B-2110	GulfSign Pro `GS-TX-4C19-B0E7`	0 / 2 signed	Delivery bounce	24 Jul 2026	Email bounced · corrected contact requested

Selected: ENV-GS-2026-00871 — CN-2026-00305 · Residential lease · Falcon Trading FZ-LLC

Envelope configuration (document class: Residential lease)

Provider: GulfSign Pro — legally reviewed, approved 02 Mar 2026
Provider transaction ID: GS-TX-9F42-D7A1
Signature method: Advanced electronic signature (AES) + OTP
Identity assurance profile: UAE PASS verified — “Advanced” profile
Signing order: Sequential — customer signatory, then company signatory
Reminder policy: Every 48 h · max 5 reminders
Expiry policy: 14 days from send · then re-release required
Callback policy: HMAC-signed webhook + daily poll reconciliation

Provider, method, assurance, order, reminder, expiry and callback policy are configured per document class in the policy studio and activated through the Provider Hub.

Immutable hashes & certificate

Locked · immutable

Final document hash (SHA-256): a9f3c17d02e846b95d10cc47e8b2f6a1d3907be455c8a02f1e6d94b3c07851dd
Evidence package hash: 5e02bb41…c9a7 · manifest of 14 files
Completion certificate: GS-CERT-2026-118834 · issued 16 Jul 2026 21:07
Released artifact hash (pre-sign): 66b7d5a0…412e — matches contract release lock
Retention class: Contracts — 10 years post-termination · legal hold aware

Signer status & identity evidence

Signer	Role · order	Identity evidence	Sent	Viewed	Signed	Status
KM Khalid Mansour Falcon Trading FZ-LLC · authorized signatory (UBO 60%)	Customer · #1	UAE PASS verified · EID 784-19●●-●●●●●●●-● OTP to +9715●●●●●312 · IP 94.203.●●.●● · Chrome/Win11	15 Jul 10:02	15 Jul 13:47	15 Jul 13:58	Signed
RF Rashid Al Farsi Al Manara Properties LLC · Sales Manager	Company · #2	Corporate SSO + AES certificate authority ref `AUTH-RES-2026-104` · device registered	15 Jul 14:00	16 Jul 20:41	16 Jul 20:55	Signed
GO Grace Okafor Auditor — read access to evidence only	Observer · —	Internal role · no signature capacity	—	17 Jul 08:12	—	View only

Evidence pack contents

File	Type	Size	Hash (SHA-256, short)
final_signed_contract.pdf	Signed artifact	1.8 MB	`a9f3…51dd`
certificate_of_completion.pdf	Provider certificate	240 KB	`0d44…9b21`
signer1_identity_evidence.json	Identity assurance	18 KB	`77c2…e0a4`
signer2_identity_evidence.json	Identity assurance	17 KB	`b1f8…2273`
envelope_event_log.json	Full provider event chain	96 KB	`3aa9…708c`
callback_validation_record.json	HMAC + timestamp proof	6 KB	`c55d…14ef`
source_snapshot_reference.json	Link to generation snapshot	4 KB	`88d1…50fe`
hash_manifest.txt	Manifest of all 14 files	2 KB	`5e02…c9a7`

Complete audit chain — ENV-GS-2026-00871

Open in audit explorer

15 Jul 2026 09:58
Envelope created from Released version of CN-2026-00305
Mariam Al Suwaidi · artifact hash 66b7…412e matched release lock before send
15 Jul 2026 10:02
Sent to signer 1 — Khalid Mansour
Delivery via approved contact point · relationship-scoped signing portal link
15 Jul 2026 13:47
Viewed · identity verified (UAE PASS + OTP)
Assurance profile “Advanced” · evidence captured to pack
15 Jul 2026 13:58
Signed by signer 1
Signature applied · intermediate hash recorded
16 Jul 2026 20:55
Signed by signer 2 — Rashid Al Farsi
Sequential order enforced · authority reference retained
16 Jul 2026 21:06
Provider callback received
HMAC signature validated · transaction ID and hash cross-checked · idempotency key honoured
16 Jul 2026 21:08
Evidence pack retrieved, hashes verified, record locked
Final document + evidence linked to contract CN-2026-00305 · retention clock started · deal DL-2026-0128 notified

Static render mockup — no live data. Source: ERP Modern Development Specification v2.0 · Covers: CON-03 (provider transaction ID, signers, timestamps, certificate/evidence, assurance profile, final hash; per-class signing policy; locked evidence).