End of Service, Gratuity & Liability
Transparent end-of-service calculation from approved effective-dated rules: every input, formula version and override is displayed, results require approval before posting, and the accrued gratuity/leave liability report supports finance and audit.
HR-06
HR-04
§17.2
Calculation preview
Version comparison
HR review
Finance approval
GL posting
Payment & closure
Gratuity liability (42 staff)
AED 1,418,240.00
+2.1% vs 30 Jun 2026 accrual
Open settlements
2
1 awaiting approval · 1 in HR review
Policy pack in force
v2026.2
PAY-PACK-UAE · effective 01 Feb 2026
Avg service length
4.6 yrs
longest 8.9 yrs (Fatima Rashid)
Settlement EOS-2026-0041 — case summaryv2 · Awaiting approval
SI
Sara Iqbal
EMP-0031 · Receptionist · Dubai HQ · Admin
- Employment
- 03 Mar 2021 → 10 Jul 2026 (employee master)
- Termination reason
- Resignation — 30-day notice served
- Gross service
- 5 years 129 days
- Unpaid leave excluded
- 14 days (LV register) → adjusted 5 yrs 115 d
- Basis wage
- Last basic wage AED 9,500.00 / month
- Policy pack
- PAY-PACK-UAE v2026.2 · Gratuity Studio
- Payroll exclusion
- Excluded from PR-2026-07 — pay run, code
WPS-EXC-03 - Maker
- HR Officer · submitted 16 Jul 2026 09:10
- Approver (pending)
- Fatima Rashid — Finance Manager
| Version | Basis | Net settlement | Status |
|---|---|---|---|
| v1 · 12 Jul 2026 | Unpaid leave 12 d | 42,893.80 | Superseded — read-only |
| v2 · 16 Jul 2026 | Unpaid leave 14 d | 42,280.75 | Awaiting approval |
Calculation trace — every input, formula and rule reference (v2)
| # | Component | Formula & inputs | Rule reference | Amount (AED) |
|---|---|---|---|---|
| 1 | Adjusted service | 5 y 129 d − 14 d unpaid leave = 5.3151 yrs source: employment history + approved leave register |
§3.2 service basis | — |
| 2 | Daily basis wage | 9,500.00 × 12 ÷ 365 = 312.33 eligible element: basic only (housing/transport excluded) |
§4.1 eligible wage | 312.33 |
| 3 | Gratuity — first 5 yrs | 21 d/yr × 5 yrs = 105.00 d × 312.33 | §4.3(a) | 32,794.65 |
| 4 | Gratuity — beyond 5 yrs | 30 d/yr × 0.3151 yr = 9.45 d × 312.33 | §4.3(b) | 2,951.52 |
| 5 | Cap check | Total 114.45 d → 35,746.17 ≤ 24-month wage cap 228,000.00 Within cap | §4.4 cap | 35,746.17 |
| 6 | Termination reason factor | Resignation, service > 5 yrs → factor 1.00 (no reduction) | §4.5 reason matrix | × 1.00 |
| 7 | Leave encashment | 6.5 unused days × (9,500 + 4,275 housing) ÷ 30 = 6.5 × 459.17 | §5.2 leave liability | 2,984.58 |
| 8 | Final salary 01–10 Jul | Gross 14,725.00 × 10 ÷ 31 | §6.1 final pay | 4,750.00 |
| 9 | Recoveries | Salary advance ADV-2026-011 outstanding Lawful deduction | §6.3 recoveries | −1,200.00 |
| 10 | Rounding | Round half-up to 0.01 per component | §4.6 rounding | 0.00 |
| Net settlement payable (EOS-2026-0041 v2) | 42,280.75 | |||
Policy-pack version
PAY-PACK-UAE v2026.2 · content hash sha256:ab41…9d02 · no overrides applied in v2 Resolution explorerSettlement approval — accounting handoff (demo of the approval dialog)
Approve settlement EOS-2026-0041 v2 — AED 42,280.75
Persisted with every input, formula version and approver identity used for this result.
Accrued gratuity & leave liability report — as of 17 Jul 2026
Accrual basis: PAY-PACK-UAE v2026.2
| Employee | Dept | Service (yrs) | Gratuity accrual (AED) | Leave days | Leave liability (AED) | Total (AED) | Flag |
|---|---|---|---|---|---|---|---|
| Fatima Rashid | Finance | 8.9 | 128,340.00 | 24.5 | 37,320.00 | 165,660.00 | Leave > 20 d — encashment review |
| Rashid Al Farsi | Sales | 7.8 | 92,410.00 | 21.0 | 26,930.00 | 119,340.00 | Leave > 20 d — encashment review |
| Mariam Al Suwaidi | Legal | 6.1 | 63,280.00 | 15.5 | 17,390.00 | 80,670.00 | Normal |
| Omar Haddad | Sales | 4.2 | 31,080.00 | 12.5 | 9,050.00 | 40,130.00 | Normal |
| Daniel Chen | Finance | 3.4 | 30,660.00 | 10.0 | 8,830.00 | 39,490.00 | Normal |
| Elena Petrova | Property | 4.7 | 28,910.00 | 11.0 | 6,620.00 | 35,530.00 | Normal |
| Layla Hassan | Sales | 2.6 | 14,970.00 | 8.0 | 4,510.00 | 19,480.00 | Normal |
| Yusuf Karim | Compliance | 2.1 | 13,780.00 | 6.0 | 3,850.00 | 17,630.00 | Normal |
| Sara Iqbal | Admin | 5.3 | 35,746.17 | 6.5 | 2,984.58 | 38,730.75 | Settling — EOS-2026-0041 |
| Hassan Mahmoud | Facilities | 0.0 | 0.00 | 0.8 | 310.00 | 310.00 | Probation — no gratuity accrual yet |
| All 42 employees | 1,418,240.00 | 487.5 | 396,180.00 | 1,814,420.00 | |||
Showing 10 of 42 employees · monthly accrual journal
JV-2026-2104 posted 30 Jun 2026 → control reports Static render mockup — no live data. Source: ERP Modern Development Specification v2.0 · Covers: HR-06 (end-of-service, gratuity and leave liability; transparent calculation trace, policy-pack versioning, approval before posting, controlled correction) with HR-04 leave-liability inputs.