Facilities, Inspections & Contractors
Preventive schedules, inspection checklists with severity-graded findings, snagging and move-in/out, contractor permits-to-work, warranty / defect-liability tracking and contractor scorecards for Prototype Residences.
OPS-05
Preventive plans
23
31 WOs auto-generated this month
Inspections this week
8
2 move-out · 1 warranty walk-through
Open findings
17
3 critical · 2 overdue
Permits-to-work active
4
1 suspended (insurance lapse)
DLP claims open
2
Building B · Noor Development Group
Preventive maintenance plans
| Plan | Asset / scope | Frequency | Next due | Checklist | Responsibility | Status |
|---|---|---|---|---|---|---|
PPM-011 | Fire pump set · Building A | Quarterly | 17 Jul 2026 | CHK-FS-09 | GulfTech Facilities LLC | WO generated · WO-2026-01192 |
PPM-006 | AHU filters · Buildings A+B | Monthly | 12 Jul 2026 | CHK-HV-03 | GulfTech Facilities LLC | Overdue · WO-2026-01147 open |
PPM-014 | Passenger lifts L1–L4 · Building A | Monthly | 01 Aug 2026 | CHK-LF-01 | ProLift Elevators LLC | Scheduled |
PPM-021 | Water tanks · Building B | Semi-annual | 05 Aug 2026 | CHK-WT-02 | AquaServe FM | Municipality cert required |
PPM-009 | Standby generator load test | Quarterly | 22 Aug 2026 | CHK-EL-07 | In-house + GulfTech | Scheduled |
PPM-016 | Pool water quality · podium | Weekly | 20 Jul 2026 | CHK-PL-01 | AquaServe FM | Scheduled |
PPM-019 | Facade & cradle inspection | Annual | 15 Sep 2026 | CHK-CV-05 | GulfTech Facilities LLC | Scheduled |
Inspections
this week| Inspection | Type | Status |
|---|---|---|
INS-2026-0341 Building A · fire safety quarterly | Statutory | In progress |
INS-2026-0339 PR-A-903 · move-out snagging | Move-out | Completed |
INS-2026-0334 PR-B-2207 · move-in | Move-in | Completed |
INS-2026-0328 Common areas · housekeeping audit | Routine | Findings open |
INS-2026-0322 Building B · warranty walk-through (DLP) | Warranty | Scheduled 19 Jul |
Field capture runs on the approved offline workflow OFW-01 — see Smart Access & Offline Field Use.
Checklist — INS-2026-0341 · Fire safety quarterly · Building A
14 / 18 items
| Item | Result | Evidence | Finding |
|---|---|---|---|
| Fire extinguishers within service date (levels 1–8) | Pass | Photos (8) | — |
| Emergency lighting — corridors | Fail | Photo IMG_5102 | F-0912 · Major |
| Sprinkler control valve access clear | Pass | Photo (1) | — |
| Fire door self-closers — stair cores | Fail | Photos (2) | F-0913 · Critical |
| Alarm panel — zone fault check | Pass | Panel log export | — |
| Refuge floor signage | Pass | Photos (3) | — |
| Hose reel pressure test — riser 2 | Pending | — | — |
Inspector: Tariq Aziz (Facilities) · started 17 Jul 09:10 on handheld HND-07 · evidence photos hash-sealed at capture.
Findings & follow-up actions
| Finding | Severity | Location | Follow-up action | Assigned | Due | Status |
|---|---|---|---|---|---|---|
F-0913 · Fire door self-closer missing INS-2026-0341 · stair core, level 3 | Critical | Building A · L3 | Replace closer · interim watch posted | GulfTech Facilities LLC | 19 Jul 2026 | In progress |
F-0912 · Emergency light bank dead INS-2026-0341 · corridor 11 | Major | Building A · L11 | Replace fitting → WO-2026-01193 | In-house team | 24 Jul 2026 | Assigned |
F-0899 · Facade sealant crack INS-2026-0310 · west elevation | Major | Building B · west | DLP claim WRT-0072 to developer | Elena Petrova | Overdue · 10 Jul | Escalated |
F-0907 · Pool gate latch loose INS-2026-0328 · podium | Minor | Podium | Re-fix latch | AquaServe FM | 15 Jul 2026 | Closed |
F-0895 · Garage exhaust fan vibration INS-2026-0305 · basement B1 | Minor | Basement B1 | Monitor · re-check monthly | In-house team | 01 Aug 2026 | Monitoring |
F-0890 · Move-out damage — wall scuffs, broken blind INS-2026-0339 · PR-A-903 | Minor | PR-A-903 | Deduct AED 450.00 from deposit — see refund workflow | Omar Haddad | 21 Jul 2026 | Tenant notified |
Contractor permits-to-work
| Permit | Contractor | Type | Window | Insurance | Status |
|---|---|---|---|---|---|
PTW-2026-118 | GulfTech Facilities LLC | Hot works · roof waterproofing | 18 Jul 08:00–17:00 | Verified | Approved |
PTW-2026-117 | ProLift Elevators LLC | Work at height · lift shaft L2 | 17–18 Jul 07:00–15:00 | Verified | Active |
PTW-2026-115 | GulfTech Facilities LLC | Electrical isolation · MDB-A | 20 Jul 22:00–04:00 | Verified | Pending approval · SoD: issuer ≠ approver |
PTW-2026-112 | AquaServe FM | Confined space · water tank B | 10 Jul (done) | Verified | Closed |
PTW-2026-110 | DesertCool AC Services | Hot works · plant room | 09 Jul | Policy lapsed 30 Jun | Suspended |
Contractor site access passes are linked to active permits and revoke on expiry — see Smart Access. Chargeable contractor costs route through Procurement & three-way match under approval limits.
Contractor scorecards (rolling 12m)
| Contractor | On-time % | First-time fix % | Rework % | Safety events | Trend |
|---|---|---|---|---|---|
| GulfTech Facilities LLC | 96 | 91 | 3.1 | 0 | Improving |
| ProLift Elevators LLC | 93 | 88 | 4.4 | 0 | Stable |
| AquaServe FM | 81 | 76 | 9.8 | 1 | Watch |
| DesertCool AC Services | 64 | 59 | 17.2 | 2 | Suspended pending review |
Warranty & defect-liability tracker — Building B (developer: Noor Development Group)
DLP expires 31 Dec 2026| Claim | Item | Coverage | Submitted | Status | Avoided cost (AED) |
|---|---|---|---|---|---|
WRT-0071 | Chiller #2 compressor fault | Plant warranty to 2027-03 | 02 Jul 2026 | With developer — parts ordered | 42,500.00 |
WRT-0072 | Facade sealant crack — west elevation | DLP | 11 Jul 2026 | Awaiting developer response | 18,200.00 |
WRT-0068 | Lobby stone chipping | DLP | 20 Jun 2026 | Rejected — wear & tear | 0.00 |
| Avoided cost YTD (accepted claims) | AED 60,700.00 | ||||
Static render mockup — no live data. Source: ERP Modern Development Specification v2.0 · Covers: OPS-05 (facilities, inspections and contractor operations) · Related: OPS-04 maintenance, OPS-08 offline field capture, FIN procurement approvals.