Version, Validation, Approval & Rollback

Lifecycle of a material policy change — demo record: hr.eos.gratuity_pack v15 (end-of-service accrual basis update, HR-04). Every state transition keeps evidence; approval binds the immutable content hash; rollback publishes a new version and never rewrites history.

CFG-03

Diff & simulation Audit trail

Lifecycle position — hr.eos.gratuity_pack v15Pending approval

Draft Validate Simulate Approve Schedule Activate

Definition: hr.eos.gratuity_pack — End-of-service & gratuity policy pack (HR-04)
Scope: Legal entity — Al Manara Properties LLC
Maker: VNVikram Nair (Configuration Administrator)
Reason: Align accrual wage basis with amended contract templates; freeze pre-2026 cohort accrual
Content hash: sha256:b7d3f2a9…41fa (immutable — approval binds this hash)
Created: 14 Jul 2026 15:22 · edited 16 Jul 2026 17:29

Validation: Passed 16 Jul 2026 17:30 · schema gratuity-pack-3.1 · 0 errors, 1 notice
Simulation: 12 / 12 golden calculations matched · evidence SIM-2216
Approvals: Legal ✓ (Mariam Al Suwaidi) · Finance pending (Fatima Rashid)
Requested activation: 01 Aug 2026 00:00 GST — payroll change window W-2026-08A
Prior version: v14 active since 01 Jan 2026 · remains reproducible after supersession

Any edit after validation or review invalidates prior evidence. Editing the draft now would reset validation, simulation and the Legal approval, because approval binds the content hash sha256:b7d3f2a9…41fa. Material payroll changes require maker-checker: Vikram Nair (maker) cannot final-approve, and no approver may benefit from a self-benefiting pay exception.

Publication lifecycle states (spec Table 10)

State	Meaning	Exit control
Draft	Maker edits values and rationale	Schema and permission checks
Validated	Automated validation and simulations pass	No unresolved error; evidence retained
Pending approval	Independent owner reviews diff and impact	Maker-checker / SoD enforced
Scheduled	Approved version awaits effective time / change window	Conflict and dependency recheck
Active	Runtime resolves this version	Immutable; monitored; version recorded on transactions
Superseded	Later version became active	Still readable and reproducible
Rejected	Approver rejected with reason	Cannot activate; maker may create a new draft
Rolled back	A new activation restores a known-good version	Failed version preserved with incident evidence

Maker-checker evidence — approval request APR-2026-04551 of 2 approvals

Step	Role / person	SoD check	Decision	Evidence
Maker	VNVikram Nair	Cannot self-approve	Submitted 16 Jul 17:32	Reason + hash `b7d3…41fa`
Checker 1 — Legal	MSMariam Al Suwaidi	Independent · no benefit	Approved 17 Jul 09:12	Reviewed diff, simulation SIM-2216, statutory floor check
Checker 2 — Finance	FRFatima Rashid	Independent · no benefit	Pending — due 20 Jul	Sees maker, reason, hash, diff, simulation, activation window
Excluded approver	RFRashid Al Farsi	Blocked — beneficiary of EOS change	Not eligible	A beneficiary cannot approve a self-benefiting pay exception

Version history — hr.eos.gratuity_pack

Version	State	Content hash	Effective	Maker	Approvers	Note
v15	Pending approval	`b7d3…41fa`	requested 01 Aug 2026	Vikram Nair	Legal ✓ · Finance pending	Accrual wage basis + cohort freeze
v14	Active	`2e91…c604`	01 Jan 2026 → open	Vikram Nair	Legal ✓ · Finance ✓	FY2026 statutory pack refresh — known-good
v13	Superseded	`a1c8…9b02`	01 Jun 2025 → 31 Dec 2025	Elena Petrova	Legal ✓ · Finance ✓	Readable + reproducible for FY2025 settlements
v12	Rolled back	`77aa…d5e3`	01 May 2025 → 31 May 2025	Vikram Nair	Legal ✓ · Finance ✓	Mis-stated cap; incident INC-2025-0912 attached; preserved unrewritten
v11	Rejected	`03fe…8817`	—	Vikram Nair	Finance ✗ Fatima Rashid	Rejection reason: unapproved wage-basis deviation from golden calc set
v10	Superseded	`5cb0…1f9d`	01 Jan 2025 → 30 Apr 2025	Elena Petrova	Legal ✓ · Finance ✓	Baseline migration import (DATA-01 evidence)

Scheduled activation windowW-2026-08A

Effective time: 01 Aug 2026 00:00 GST (Asia/Dubai)
Change window: 31 Jul 22:00 → 01 Aug 02:00 · payroll quiet period
Dependency recheck: Pass — WPS profile v7 activates in the same window; no ordering conflict
Conflict recheck: No overlapping active version for key/scope/period
Runtime event: ConfigurationActivated will publish definition, scope, version, effective time, correlation ID → runtime observability
Fallback: If activation gate fails, v14 stays effective; no partial state

Lifecycle timelinecorr. cfg-7be40

17 Jul 2026 09:12
Legal approval recorded
Mariam Al Suwaidi · bound to hash b7d3…41fa
16 Jul 2026 17:32
Submitted for approval (APR-2026-0455)
Maker Vikram Nair · reason captured · SoD screen passed
16 Jul 2026 17:30
Validation + simulation passed
Schema gratuity-pack-3.1 · SIM-2216: 12/12 golden calculations matched
16 Jul 2026 16:41
Draft edited — prior validation invalidated
Cap wording corrected; evidence reset automatically
14 Jul 2026 15:22
Draft v15 created from active v14
Vikram Nair · rationale attached

Rollback — guided new activation (demo of INC-2025-0912 pattern)Risky action

↩ Roll back hr.eos.gratuity_pack to known-good v14

This publishes new version v16 (content hash of v14: 2e91…c604) effective at the next change window. It does not delete or alter v15. Affected: 0 posted payruns (versions pinned), 1 scheduled payrun PR-2026-08, 2 dependent changes.

Incident / change reference *

Required — links rollback to incident evidence

Activation window *

Reason *

Reason is required before an independent approver can be assigned.

Rollback itself is maker-checker: the requester cannot approve, and an independent owner must confirm before the new version is scheduled.

Static render mockup — no live data. Source: ERP Modern Development Specification v2.0 · Covers: CFG-03 (lifecycle states, maker-checker, content-hash binding, scheduled activation, rollback as new version).