Cost Centers, Budgets & Variance

Plan annual and monthly budgets by account and cost center with approval and versioning, track actuals and procurement commitments, and alert budget owners on threshold breaches — without ever altering posted journals.

FIN-07

FY2026 approved budget

AED 18,400,000

Version v3 · approved 28 Jun 2026

Actual YTD (posted)

AED 9,618,400

52.3% consumed · month 7 of 12

Open commitments

AED 1,283,600

14 approved POs · three-way match

Variance alerts open

1 exceeded · 2 warning

Budget vs actual by cost center — FY2026 YTD (AED thousands) Budget = light · Actual = dark

CC-100 Sales · budget

3,150

CC-100 Sales · actual

2,668

CC-200 Property Ops · budget

4,025

CC-200 Property Ops · actual

3,391

CC-300 HR & Admin · budget

2,100

CC-300 HR & Admin · actual

1,762

CC-400 Marketing · budget

1,167

CC-400 Marketing · actual

1,241

CC-500 Facilities · budget

875

CC-500 Facilities · actual

556

Cost center control table — actual · commitment · budget · variance

Cost center	Budget owner	Budget YTD	Actual YTD	Commitments	Available	Consumed %	Status
CC-100 Sales Dubai HQ	RF Rashid Al Farsi	3,150,000	2,668,300	86,200	395,500	87.5	Warning ≥80%
CC-200 Property Ops Prototype Residences A & B	EP Elena Petrova	4,025,000	3,391,100	612,400	21,500	99.5	Warning — commitments
CC-300 HR & Admin Dubai HQ + Abu Dhabi Branch	MS Mariam Al Suwaidi	2,100,000	1,762,000	54,000	284,000	86.5	On track
CC-400 Marketing Campaigns · portals · events	RF Rashid Al Farsi	1,166,700	1,241,300	98,000	−172,600	114.8	Exceeded — BUD-EXC-2026-031
CC-500 Facilities GulfTech AMC + inspections	EP Elena Petrova	875,000	555,700	433,000	−113,700	113.0	Commitments exceed budget
CC-600 Abu Dhabi Branch Branch operating costs	FR Fatima Rashid	1,050,000	742,900	0	307,100	70.8	On track
Total (YTD, controlled cost centers)		12,366,700	10,361,300	1,283,600	721,800	94.2

Variance = budget − (actual + commitments). Drill-down reconciles to posted journals in the General Ledger; report cadence per RPT-15 Budget variance (approved budget version v3).

CC-400 Marketing — monthly drill-down (account 6420 Campaigns)

Month	Budget	Actual	Commitment	Variance	Flag
Feb 2026	95,000	71,200	0	+23,800	OK
Mar 2026	95,000	88,400	0	+6,600	OK
Apr 2026	120,000	104,900	0	+15,100	OK
May 2026	120,000	131,750	0	−11,750	Over
Jun 2026	120,000	158,300	12,000	−50,300	Exceeded
Jul 2026 (to 17th)	120,000	104,700	36,000	−20,700	87.3% + commit
H1+Jul	670,000	659,250	48,000	−37,250

Campaign spend sources: Campaigns & bulk communications · portal fees via syndication.

Open commitments (procurement enabled) Open procurement

PO	Supplier	Cost center	Committed AED	Status
PO-2026-0107 AMC year 2 · Bldg A&B	GulfTech Facilities LLC	CC-500 Facilities	396,000	Partially received
PO-2026-0121 Chiller overhaul — Bldg B	GulfTech Facilities LLC	CC-500 Facilities	37,000	Match exception — over tolerance
PO-2026-0126 Portal listing bundle Q3	PropSite Media DMCC	CC-400 Marketing	86,000	Approved — not invoiced
PO-2026-0131 Handover snag works PR-A	Noor Development Group	CC-200 Property Ops	612,400	Approved — receipt pending
Committed total (page)			1,131,400

Commitments are created only from approved requisitions/POs (FIN-12) and consume budget availability immediately; they never post to the ledger until receipt/invoice.

Budget transfer request — BTR-2026-014 Pending approval

From: CC-400 Marketing · 6420 Campaigns (Aug–Dec allocation)
To: CC-500 Facilities · 6210 Maintenance contracts
Amount: AED 50,000.00
Requested by: DC Daniel Chen · 16 Jul 2026
Reason: Cover chiller overhaul commitment PO-2026-0121; campaign spend re-phased to Q4
Approver: Fatima Rashid (Finance Manager) + both budget owners
Effect on version: Approval activates budget version v4 (v3 retained, immutable)

16 Jul 2026 · 14:20 · Daniel Chen

Request submitted with simulation

Post-transfer availability: CC-400 −222,600 → −172,600 · CC-500 −113,700 → −63,700
16 Jul 2026 · 15:02 · Elena Petrova

Receiving budget owner endorsed

Comment: covers PO-2026-0121 exception
17 Jul 2026 · — · Fatima Rashid

Finance approval pending

SLA 2 business days · escalates to CFO delegate per authority matrix

✓ Approve transfer BTR-2026-014 — activates budget version v4

Consequence: AED 50,000.00 moves from CC-400 · 6420 to CC-500 · 6210 effective Aug 2026. Version v4 becomes the approved baseline for future variance; v3 remains the baseline for periods already reported. No posted journal is altered.

Approver *

Requester Daniel Chen cannot approve his own transfer (SoD).

Approval note *

Static render mockup — no live data. Source: ERP Modern Development Specification v2.0 · Covers: FIN-07. Related: General Ledger · Procurement & Three-way Match · Financial Statements & Control Reports · Finance Policy Studio.