Authority, Delegation & Signatory Matrix
Resolve the correct approver or signatory from policy — amount, risk, company, branch, department, document type and transaction class — never from hard-coded names. Used by requesters, approvers, signatories and auditors.
GOV-05
Active authority rules
42
Across 6 transaction classes
Active delegations
6
2 expiring ≤ 7 days
Open SoD conflicts
3
1 blocked · 2 under review
Self-approval blocks (30d)
12
All denials audited
Dual-approval routes
9
Incl. cheque & bank instructions
Approval thresholds by amount & transaction class — 42 rules (showing 10)
| Rule | Transaction class · document type | Band (AED) | Required approvers | Dual | SoD rule | Policy ver. | Status |
|---|---|---|---|---|---|---|---|
| AUT-001 | Expense Expense voucher |
0.00 – 5,000.00 | Line manager (1) | — | Maker ≠ approver | v14 | Active |
| AUT-002 | Expense Expense voucher |
5,000.01 – 50,000.00 | Dept head → Finance Manager | — | Maker ≠ approver | v14 | Active |
| AUT-003 | Expense Expense voucher |
> 50,000.00 | Finance Manager + Managing Director | Dual | Independent pair | v14 | Active |
| AUT-011 | Payment Payment voucher / bank transfer |
0.00 – 25,000.00 | Finance Manager (1) | — | Maker ≠ approver ≠ beneficiary | v14 | Active |
| AUT-012 | Payment Payment voucher / bank transfer |
> 25,000.00 | Finance Manager + authorized cheque signatory | Dual | Independent pair | v14 | Active |
| AUT-020 | Discount Offer / price concession |
≤ 2% of list | Sales Manager (1) | — | Not offer owner | v14 | Active |
| AUT-021 | Discount Offer / price concession |
> 2% – 5% of list | Sales Manager → Managing Director | — | Not offer owner | v14 | Active |
| AUT-027 | Refund Reservation refund |
0.00 – 100,000.00 | Finance Manager + Legal review | Dual | Maker ≠ approver | v14 | Active |
| AUT-030 | Contract release Sale & purchase agreement |
Any | Legal (Mariam Al Suwaidi role) + registered signatory | Dual | Not contract maker | v14 | Active |
| AUT-033 Draft change CH-0871 |
Commission Commission payable |
4,999.00 – 52,000.00 | Sales Manager → Finance Manager | — | Not beneficiary agent | v15-draft | Band overlap Pending approval |
42 rules · page 1 of 5
Time-bounded delegations & acting authority
| Delegation | Delegator → delegate | Authority delegated | Window | Reason | Status | Evidence |
|---|---|---|---|---|---|---|
| DLG-2026-014 | FRFatima Rashid → Daniel Chen |
Expense approval ≤ AED 50,000 (AUT-002) | 13 Jul – 24 Jul 2026 | Annual leave | Active | AUD-88121 |
| DLG-2026-015 | RFRashid Al Farsi → Layla Hassan |
Discount approval ≤ 2% (AUT-020) | 15 Jul – 19 Jul 2026 | Offsite — RERA training | Expiring in 2 days | AUD-88342 |
| DLG-2026-013 | MSMariam Al Suwaidi → (Acting) Grace Okafor |
Contract legal review sign-off (AUT-030) — acting authority | 01 Jul – 31 Jul 2026 | Acting Head of Legal per HR order HR-ACT-102 | Active | AUD-87903 |
| DLG-2026-011 | FRFatima Rashid → Omar Haddad |
Payment approval ≤ AED 25,000 (AUT-011) | 02 Jun – 06 Jun 2026 | Eid coverage | Expired | AUD-84110 |
| DLG-2026-016 | DCDaniel Chen → Layla Hassan |
Expense approval ≤ AED 5,000 (AUT-001) | 20 Jul – 27 Jul 2026 | Requested — awaiting Finance Manager approval | Pending approval | — |
| DLG-2026-009 | RFRashid Al Farsi → Omar Haddad |
Offer approval ≤ 2% (AUT-020) | 10 May – 10 Aug 2026 | Coverage — revoked early: scope too broad | Revoked 22 May | AUD-81007 |
⚠ Revoke delegation DLG-2026-014
Mandatory reason — recorded verbatim in audit event.
Signatory registry — Al Manara Properties LLCContract release
| Document type | Signatory | Capacity | Limit (AED) | Specimen evidence | Effective | Status |
|---|---|---|---|---|---|---|
| Sale & purchase agreement | MDH. Al Manara Managing Director |
Company signatory (POA 2024/1187) | Unlimited | Specimen SIG-001 · notarized | 01 Jan 2025 – open | Active |
| Lease contract | MSMariam Al Suwaidi Head of Legal |
Authorized signatory (board res. BR-2025-04) | ≤ 1,500,000.00 / yr | Specimen SIG-004 | 01 Mar 2025 – open | Active |
| Bank instructions / transfers | FRFatima Rashid Finance Manager |
Bank signatory — Class B (joint) | Joint ≤ 250,000.00 | Bank mandate ENBD-MD-3321 | 01 Jan 2026 – open | Active · dual required |
| Cheques (incl. PDC release) | MDH. Al Manara + Fatima Rashid |
Joint cheque signatories (2 of 2) | Unlimited (joint) | Bank mandate ENBD-MD-3321 · PDC diary | 01 Jan 2026 – open | Dual signature |
| Official correspondence / NOC | EPElena Petrova Property Admin |
Operational signatory | Non-financial | Template class NOC-* | 01 Feb 2026 – open | Active |
| MOU — external broker | RFRashid Al Farsi Sales Manager |
Authorized signatory (expired mandate) | ≤ 100,000.00 | Specimen SIG-007 | 01 Jan 2025 – 30 Jun 2026 | Lapsed — renewal pending |
SoD conflicts — detected & resolved (last 90 days)View in Audit Explorer
| Conflict | Rule violated | Parties | Transaction | Amount (AED) | Detected | State |
|---|---|---|---|---|---|---|
| SOD-2026-031 | Requester = approver (self-approval) | Daniel Chen (requester & delegated approver) | Expense EXP-2214 Team offsite catering |
7,850.00 | 16 Jul 2026 14:22 | Blocked — re-routed to Fatima Rashid |
| SOD-2026-029 | Approver = beneficiary | Omar Haddad (commission beneficiary) | Commission COM-1188 Deal DL-00412 · PR-B-1808 |
54,200.00 | 12 Jul 2026 09:41 | Under review — routed to Rashid Al Farsi |
| SOD-2026-027 | Maker = checker (KYC) | Yusuf Karim (maker attempted checker action) | KYC case KYC-2026-0871 | — | 08 Jul 2026 11:05 | Under review — reassigned to Noura Saeed |
| SOD-2026-022 | Prior approver re-approving reversal | Fatima Rashid | Journal reversal JV-5531-R | 18,000.00 | 21 Jun 2026 16:10 | Resolved — independent approver assigned |
| SOD-2026-018 | Requester = approver (self-approval) | Layla Hassan | Refund RFD-0912 Reservation RSV-3319 release |
25,000.00 | 03 Jun 2026 10:12 | Blocked · correctly re-routed |
Resolve approval route (what-if)
Resolution is effective-dated — past dates replay the policy version active then.
Resolved route — matched rule AUT-003 · policy v14Snapshot recorded
Submit — Daniel Chen
Approve 1 — Fatima Rashid (Finance Manager)
Approve 2 — H. Al Manara (Managing Director)
Post
- Matched rule
- AUT-003 · Expense > AED 50,000 · dual approval
- Requester excluded
- Daniel Chen removed from approver pool — self-approval prohibited (GOV-05)
- Delegation applied
- None for this class (DLG-2026-014 ≤ 50,000 does not cover 68,500.00)
- SoD check
- Pass — independent pair
- Policy snapshot
POL-AUTH-2026.07 v14 · sha256:9f21…c4ae- Evidence
- Resolution stored with request; visible in Audit Explorer
Recent approvals — evidence per approvalOpen Audit Explorer
| Approval | Subject | Amount (AED) | Approvers (in order) | Policy ver. | Decision | Evidence hash |
|---|---|---|---|---|---|---|
| APR-90233 | Expense EXP-2214 (re-routed after SoD block) | 7,850.00 | Fatima Rashid | v14 | Approved 16 Jul 17:03 | sha256:44d1…09be |
| APR-90218 | Offer OFF-2026-0341 · Amina Noor · PR-A-1204 (3.5% discount) | 1,245,000.00 | Rashid Al Farsi → H. Al Manara | v14 | Approved 15 Jul 12:40 | sha256:b7a2…e310 |
| APR-90210 | Payment PV-8871 · GulfTech Facilities LLC | 42,700.00 | Fatima Rashid + cheque signatory pair | v14 | Approved 15 Jul 09:18 | sha256:0c9f…77aa |
| APR-90202 | Refund RFD-0931 · reservation RSV-3401 release | 50,000.00 | Fatima Rashid → (Acting) Grace Okafor | v14 | Pending 2nd approval | — |
| APR-90197 | Expense EXP-2201 · marketing shoot, Prototype Residences B | 4,300.00 | Daniel Chen (delegate for Fatima Rashid, DLG-2026-014) | v14 | Approved 14 Jul 15:55 | sha256:e5d0…12fc |
| APR-90188 | Commission COM-1188 · Omar Haddad (beneficiary excluded) | 54,200.00 | Rashid Al Farsi → Fatima Rashid | v14 | In approval | — |
Static render mockup — no live data. Source: ERP Modern Development Specification v2.0 · Covers: GOV-05 (authority, delegation & signatory matrix; time-bounded delegation, dual approval, acting authority, self-approval block, policy-version evidence).