WF-07 — Leave, Attendance & Payroll

Leave request or payrun cycle → request/calculate → approve → attendance/payroll → bank/WPS → payslip, governed by effective-dated rules, maker-checker and reconciliation. Owner: HR/Payroll (payroll maker Daniel Chen · checker Fatima Rashid) · workflow definition v2.4 · effective 01 Jun 2026.

WF-07 HR-04 HR-05

Leave Payroll & WPS

Leave requests open

2 pending manager approval > 1 bd

Pay run PR-2026-07

Checker

Maker submitted 16 Jul 14:22 · awaiting Fatima Rashid

Headcount in run

Net pay AED 612,480.00 · variance +1.8% vs Jun

WPS/SIF status

Pending

Generates after checker approval · schema v2.1

Attendance exceptions

3 missing punches · 2 corrections awaiting approval

Process map — happy pathPublished v2.4Simulated 29 May 2026 · pass

Leave request (self-service)→ Calculate balance — versioned rules→ Validate overlap & balance→ Manager approval→ Attendance absence effective→ Payroll receives effective absence

Payrun cycle opens (monthly)→ Calculate — earnings · allowances · deductions · approved commission→ Variance check vs prior run→ Maker-checker approval→ Immutable payrun snapshot→ Bank / WPS-SIF file (validated schema)→ Payslips issued · reconciled

Both branches read the same effective-dated policy packs (leave accrual rules v2026.1, payroll pack UAE-2026-02); commission enters payroll only after approval in commissions. Approved payrun snapshots are immutable — corrections happen in the next cycle or by controlled reversal.

Exception paths4 defined

Manager approval→ Rejected — coverage conflict / insufficient balance→ Returned to employee with reason — balance untouched

Approved leave→ Cancellation / early rejoin request→ HR validates rejoin date→ Balance recredited — attendance & payroll re-synced

Payrun approved→ Error found post-approval→ Correction run — maker-checker again→ Adjustment in next cycle — original snapshot preserved

Bank / WPS file sent→ Bank rejects record (IBAN / labour-card mismatch)→ Reversal for affected employees — corrected SIF re-submitted

Owner & definition (§8.3 standard)WF-07 v2.4

Owner: HR/Payroll — HR Operations; payroll maker Daniel Chen, checker Fatima Rashid
Version: v2.4 · published 01 Jun 2026 by Vikram Nair (Config Admin)
Trigger: Employee leave request, attendance correction, or monthly payrun cycle opening (25th)
Preconditions: Employee active · leave policy pack effective for request dates · prior payrun closed · commission approvals final · attendance exceptions resolved or carried with reason
States: requested · validated · approved · effective (absence) | calculating · variance-checked · maker-submitted · checker-approved · file-generated · paid · reconciled
Terminal outcomes: Payslips issued & reconciled Leave cancelled/recredited Run rejected — recalculate
Required evidence: Request + approval chain, policy-pack versions used, balance calculation inputs, variance report, maker/checker identities (SoD), immutable payrun snapshot, versioned WPS/SIF file, bank acknowledgement, reconciliation to payrun totals
Policy snapshot: Leave balances and pay calculate from effective-dated rules at the event date; in-flight requests keep their starting policy version

Controls (Table 14, expanded)Workforce policy studio

Control	Enforcement point	Evidence retained
Effective-dated rules	Balance & pay calculation	Policy-pack ID + version per calculation (leave v2026.1, payroll UAE-2026-02)
Overlap / balance validation	Leave request gate	Overlapping requests and insufficient balance blocked before approval (HR-04)
Maker-checker payroll	Payrun approval gate	Maker ≠ checker (Daniel Chen / Fatima Rashid), SoD proof, timestamps (HR-05)
Variance check	Pre-approval	Per-employee deltas vs prior run; > 10% lines require explanation
Immutable snapshot	Approval	Approved payrun frozen; unauthorized edits impossible; corrections via new run
WPS jurisdiction pack	File generation	Signed WPS pack enforces due dates, lawful deductions, exclusions; unvalidated schema rejected
Reconciliation	Post-payment	Employee totals reconcile to payrun; bank ack + WPS response stored

Exception paths & recoveryReasons mandatory

Exception	Detection	Recovery	Owner
Leave rejected	Manager decision with reason	Employee revises dates; balance never debited before approval	Line manager
Cancel / rejoin	Employee or HR request	Recredit unused days under same policy version; attendance and payroll re-synced from rejoin date	HR Operations
Payroll correction	Post-approval error report	Correction run with maker-checker; original snapshot preserved; delta paid/recovered next cycle	Daniel Chen → Fatima Rashid
Payroll reversal	Bank/WPS rejection record	Reverse affected employees only, fix IBAN/labour-card data in employee master, regenerate versioned SIF	Payroll + Treasury
Attendance correction	Missing punch / device resend	Idempotent re-import; manual correction keeps original evidence, reason and approver (HR-03)	Manager + HR

Timers & escalation (§8.3)Business calendar: UAE · Mon–Fri

Timer	Warning	Breach	Escalation
Leave approval SLA	1 bd	2 bd	Manager reminder → skip-level → HR Operations
Payrun calculation window	25th	27th	Maker reminder · attendance exceptions frozen list
Checker approval	27th	28th 12:00	Fatima Rashid → CFO; run cannot slip past WPS due date
WPS submission	−3d	Jurisdiction due date	Enforcement-readiness alert per signed WPS pack
Bank rejection handling	1 bd	2 bd	Reversal + corrected SIF; employee notified via self-service

Cycle health: RPT-18 Attendance & Leave · RPT-19 Payroll & WPS Reconciliation.

Screens involved5 screens

Step	Screen	Primary role
Request leave · view payslip	Employee Self-Service	Employee
Balances · approvals · rejoin	Leave & Rejoining	Manager / HR
Attendance evidence & corrections	Attendance & Shifts	Manager / HR
Calculate · approve · WPS file	Payroll & WPS	Payroll maker / checker
Commission input to payroll	Commissions	Finance

Worked instance — Omar Haddad leave → pay run PR-2026-07Run at checker gate

30 Jun 2026 09:05
Trigger — leave request LR-2026-0331
Omar Haddad (EMP-0009) · annual leave 06–10 Jul 2026 (5 days) · balance 18.5d under policy pack leave v2026.1
30 Jun 2026 09:05
Validation passed
No overlap with team calendar · balance sufficient (18.5 → 13.5) · viewing handover checklist attached
30 Jun 2026 16:40
Approved by manager
Rashid Al Farsi · within 1 bd SLA · leads reassigned to Layla Hassan for the absence window
06 Jul 2026 00:01
Absence effective
Attendance shows approved leave · balance reduced under applicable policy · payroll notified of effective absence (HR-04 acceptance path)
10 Jul 2026 17:00
Rejoin confirmed on schedule
No early-rejoin adjustment · attendance resumes 13 Jul (Mon)
16 Jul 2026 14:22
Payrun PR-2026-07 maker-submitted
Daniel Chen · 48 employees · gross AED 736,900.00 · net AED 612,480.00 · includes Omar's approved commission AED 12,400.00 · leave already reflected — no unpaid-leave deduction
16 Jul 2026 14:25
Variance check
+1.8% vs Jun · 2 lines > 10% (commission) explained and attached · snapshot candidate frozen
17 Jul 2026 14:05
Current state — awaiting checker
Checker approval pending Fatima Rashid · on approval: immutable snapshot → WPS/SIF v2.1 file → payslips · WPS due 28 Jul

Static render mockup — no live data. Source: ERP Modern Development Specification v2.0 (§8.2 Table 14, §8.3, HR-04, HR-05) · Covers: WF-07, HR-04, HR-05.